Direct mail, whether you’re using it to send invoices and statements to your customers or unique marketing materials, can be invaluable to your business. The problem for many is that it can be hard to handle as your business grows. Mail automation equipment offers a simple solution with a diverse selection of models that can be customized to meet your needs and expectations. The question then becomes, how do you choose the right machine for your office?

In part one of this ongoing series, we discussed how to determine the capacity you’ll need from your future office machine. Each model comes with different capabilities in regard to the volume it can handle, the type of materials it can process, and the speed at which it can process these materials. Review part one to learn more about what your options may be, and continue to explore our blog for more important buyer’s guide information.

Today, we’ll go over another one of the most important considerations in buying new equipment: logistics. ADI Business Machines is here to help you find the perfect mailing equipment for your office, and that means not only choosing a model based on speed or capacity, but also finding a model that fits your space. Read on to learn what factors you should keep in mind when ordering your new machine, and call ADI Business Machines today to get a free quote from one of our specialists!

Set Up

One of the first things you should consider when ordering mail automation equipment is size and space. These machines can be quite large, especially if you need a high-speed, high-capacity model, and you should ensure that you have room for it in your office. Double check the physical specifications before you place your order, and make sure you have a plan for getting it into your office if the hallways or doorways are small.

Aside from designating a specific place for the machine to go, you should also consider what other requirements your unit may have — many large units need to be placed on custom tables with plenty of support. Your mail automation equipment will not be of much use if you can’t provide the right space and circumstances for it to operate properly, and planning ahead for its installation can save you a headache later on.

Operation

Once your office machine is installed, do you have the information you need to set up its programs and get started? This is one thing many don’t consider when investing in new mailing equipment, and if you choose to order your machine from an online auction site, you can bet that the seller will have little to no support to offer you at this step in the process. This is where ADI Business Machines sets itself apart — our team is here to offer ongoing support with manuals, videos, and experts available by phone to help you get up and running.

In thinking ahead to your future with mail automation equipment, you should also consider how it will run. How much noise will your model make? Will it irritate your employees? If you can anticipate problems like these, then you can proactively address them in the installation step by finding a place to store your equipment where it will be less distracting. To get an idea of the necessity of these steps, visit our YouTube channel to see – and hear – a few of our most popular models in action.

Maintenance

Eventually, you will come to depend on your mail automation equipment for smooth operation of your business. If something goes wrong, it can cause big problems, especially if your organization is responsible for sending out thousands of bills or invoices. Make sure you have the information you need to tackle those problems before your commit your time and your business’ capital to this specialty device. ADI Business Machines belongs to a large network of independent servicing dealers throughout the U.S. and Canada, and we can put you in touch with technicians for on-site support if needed.

Get Your Free Quote Today

Now that you have an idea of what kind of mailing equipment your office can accommodate, contact ADI Business Machines and let one of our specialists connect you with a model that meets your specifications! Our team has extensive knowledge of mailing equipment that comes from years in the industry, and you can utilize our expertise for free by calling or filling out our online form. Our blog is also here to give you the information you need to make more informed decisions about your mailing equipment. We encourage you to review part one of this series for more advice on what to look for in your next office machine, and look for part three to learn what features may be available on your next model. Call ADI Business Machines today to get started with your free custom quote!

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